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Event Management System
2023 Business Events

Event Management System

AI Scheduling GDPR Registration

The challenge

Client
Every year, the company struggled to manage over 250 event attendees manually, causing long processing times, communication overload, and GDPR compliance risks. Assigning mentors to participants took 8+ hours, creating delays, confusion, and poor attendee experience. The growing event size made it clear—the manual system could no longer keep up.

The solution

We developed a fully automated event registration and scheduling system that allows attendees to register online and select mentors in advance. A smart AI-driven algorithm efficiently allocates meeting slots, eliminating manual coordination and scheduling chaos. Attendees now receive instant confirmation emails, reducing last-minute confusion.

The results

  • From 8 hours to 30 minutes – event prep time reduced by 93%
  • 360 meetings scheduled in 30 minutes – error-free and fully automated.
  •  Zero GDPR risks – participant data is now securely managed.

Key statistics

  • 8h → 30 min
    93% faster
    Event registration time cut by 93%
  • 360
    Meetings auto-scheduled
    No manual coordination needed.
  • 100%
    GDPR compliance
    Secure, automated data handling.
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Trusted by experts

“Revealing the Hidden Gaps”
Stemm helped us spot issues we didn’t even notice. Huge boost to our workflow.
David L.
CEO, Global Logistics Partners
“Finally in Control”
Total game-changer. We finally feel in control of our processes.
Egidija. Ž
Head of Regional Transformation Projects
“Beyond Quick Fixes”
They didn’t just fix things — they gave us a real plan to grow.
Dr. Eglė S.
Founder
“Revealing the Hidden Gaps”
Stemm helped us spot issues we didn’t even notice. Huge boost to our workflow.
David L.
CEO, Global Logistics Partners
“Finally in Control”
Total game-changer. We finally feel in control of our processes.
Egidija. Ž
Head of Regional Transformation Projects
“Beyond Quick Fixes”
They didn’t just fix things — they gave us a real plan to grow.
Dr. Eglė S.
Founder